Town Council of the Town of Cormack

Minutes of Special Meeting June 22, 2010

Held at the Cormack Fire Department

Present: Mayor Melvin Rideout Sr.

Deputy Mayor Anthony Alexander

Councillor Melvin J. Rideout

Fire Chief Chris Foster

Secretary Alphonse Keefe

Treasurer Terri Robyn Spracklin

Absent with Regret: Councillor Vicki O�Leary

Councillor Kevin Hiscock

Town Clerk Manager, Cynthia Fry

Also, Present: Asst. To Town Clerk Manager, Tracey Hewitt

Meeting called to order at 7:35pm

Fire Department

A special meeting was requested by the Fire Department to discuss issues and concerns of the Department.

� The first issue brought to the meeting dealt with mutual aid for the surrounding communities of Reidville and Deer Lake. The members of the fire department also asked council for direction in how far north of Cormack services would be extended. Training would have to be put in place for hydrants to assist in Deer Lake services so there is no liability.

� The issue of extending services to Sir Richard Squires Memorial Provincial Park was also addressed. Deputy Mayor Alexander suggested leaving a pumper truck on site at the park to reduce response time. Fire Chief Foster expressed concerns of maintenance of the vehicle while it was in the possession of the park.

� The issue of what types of fires would be addressed. Councillor Rideout informed the fire department that any forest fires would be the responsibility of the Department of Natural Resources. Our department would assist in vehicle and structural fires.

� Fire Chief Foster updated the council on the matter of funding for radios. Funding was not approved due to the fact the Emergency Measures Plan is not in place. Further investigation will be into this matter.

� Treasurer Spracklin inquired about fund raising. She inquired if there were any restrictions on spending when it pertained to fund-raised monies.

� Inquiries were made in to changing spending of budgeted dollars. The department wanted to know if monies could be changed from one area of spending to another. It was suggested that this be addressed in the future if needed. Some resolution could be made at the time.

� The fire department addressed the lack of communication between the council and department. Fire Chief Foster asked to have an email sent to him after the meeting in which fire department issues were discussed. Acting Clerk Hewitt agreed to include this in her natural course of action after a meeting.

� Treasurer Spracklin informed the council that there was a mistake in the 2009 financial reimbursement reports. Three hundred dollars ( $300.00) was taken off the report but should have been submitted for reimbursement.

� The 2009 reimbursement was discussed and the items that were not approved.

Resolution SM Jun 2010-10 Alexander/ Rideout J. 3 For, O Opposed, Carried

Resolved that mutual aid services will be offered to neighbouring towns of Deer Lake and Reidville. No fire calls will be responded too outside the Cormack boundary with the exception of Sir Richard Squires Provincial Park for vehicle and structural fires. Services requested by the RCMP will be addressed using the discretion of the senior officer.

The members of the Fire Department left the meeting 8:30pm. The council members proceeded with the special meeting to address issues dealing with the Town of Cormack.

Resolution SM Jun 2010-12 Rideout J./ Alexander 3 For, O Opposed, Carried

Resolved that the Town of Cormack accept the First Amending Agreement to the Local Government Gas Tax Funding Agreement. This is to include the extension of the project completion date to March 31, 2015 - the original date was March 31, 2010. This extension will allow municipalities to complete ongoing projects which were started with their 2006-2010 gas tax funds. Second, the Amendment allows municipalities to use their gas tax funds as their share of municipal infrastructure projects which improve drinking water quality, improve waste water quality or projects in municipalities undertaking regional cooperation initiatives.