Town Council of the Town of Cormack

Minutes of Regular Meeting October 6, 2009

Present: Mayor Melvin Rideout Sr.

Deputy Mayor Anthony Alexander

Councillor Vicki O’Leary

Following the administration of the Oath of Office:

Councillor Kevin Hiscock (8:30 pm approx)

Councillor Melvin J. Rideout (10:00 pm approx)

Also, Present: Town Clerk Manager, Cynthia Fry (8:30 pm approx)

Also, Present: Acting Town Clerk, Tracey Hewitt

In the absence of the Town Clerk, Acting Town Clerk Tracey Hewitt conducted the election of the Mayor and Deputy Mayor.

Resolution 009-085 Rideout/Alexander 3 For, 0 Opposed,

Resolved that the minutes of the Regular Meeting of September 10, 2009 be adopted as presented.

Resolution 009-083 O’Leary / Alexander 3 For, 0 Opposed, carried

Resolved that councillor Melvin Rideout assume the position of mayor for the town.

Resolution 009-084 O’Leary/ Rideout 3 For, 0 Opposed, carried

Resolved that councillor Anthony Alexander assume the position of deputy mayor for the town.

· There being no other nominations, Melvin Rideout was duly elected mayor and Anthony Alexander deputy mayor.

The remainder of the Regular Meeting was chaired by Mayor Rideout.

In accordance with Section 15(7) of the Municipal Elections Act, Melvin J. Rideout requested and was granted leave of absence as Fire Chief thereby qualifying him for nomination to council seat.

Administration

Melvin J. Rideout Jr. and Kevin Hiscock were earlier declared elected by acclamation by the Returning Officer.

Resolution 009-086 Alexander / O’Leary 3 For, 0 Opposed, carried

Resolved to repay bank loan in the amount of $65,000.00 from the Bank of Montreal which was interim financed pending funds from Acoa.

Resolution 009-087 Alexander / O’Leary 3 For, 0 Opposed, carried

Resolved to require an affidavit of Common Law status in the event of claim for exemption from Poll Tax as co-owner of property.

Deputy Mayor Alexander noted that recycling regulations for our area (Deer Lake) are different from those of other facilities in the region. He argues that the more stringent rules are discouraging potential users.

Resolution 009-088 Alexander / O’Leary 4 For, 0 Opposed, carried

Resolved that a letter be forwarded to the Minister concerning the disparity of regulations governing the different recycling facilities in the province

Resource Centre

Resolution 009-089 O’Leary / Alexander 4 For, 0 Opposed carried

Resolved to purchase baby change tables with the proceeds from the public auction.

Resolution 009-090 O’Leary/ Alexander 4 For, 0 Opposed, carried

Resolved that the public be invited to participate in a competition to choose a new name for the Community Centre.

Permit and Applications

From

Project

Decision

William Balsom

Extension to Shed

Approved

Ernest Mckenzie

Demolish Existing Dwelling and Erect Shed

Approved

Resolution 009-091 Alexander / O’Leary 3 For, 0 Opposed, carried

Resolved the approval of the foregoing applications with conditions noted if any.

CORRESPONDENCE

From

Regarding and/or Decision

Yates and Wood

Easement Document between

Town and Newfoundland Power for Poplar Crescent. Approved with resolution below #009-092

MMSB

Declaration of Waste Management Week. Resolution below #009-097

Dept. of Municipal Affairs

Engineering Design Initiative Project #09252 paving of local roads. Resolution below # 009-094

Dept. of Municipal Affairs

Funding has been approved to replace the culvert at Oak Crescent. Resolution below # 009-093.

Dept. of Municipal Affairs

Notice of the application and guidelines for the Building Canada Fund 2010-2011.

Resolution 009-092 Rideout/ Alexander 4 For/ O opposed, carried

Resolved to allow the property easement at Poplar Crescent to Newfoundland Power.

Public Works

Resolution 009-093 Hiscock/ O’Leary 4For O opposed, carried.

Resolved to accept the terms as set out in respect to 2009 Municipal Capital Works Program Agreement. Project to replace the culvert at Oak Crescent, project # 09257. The Mayor and Clerk are hereby authorized to enter into Agreement on behalf of the Council.

Resolution 009-094 O’Leary / Alexander 4 For, 0 Opposed, Carried

Resolved to submit an application for paving of local roads under the Building Canada Fund ( Communities Component ) 2010 / 2011 Municipal Capital Works Program.

ARDAHC

Resolution 009-095 Alexander / Hiscock 4 For , 0 Opposed, carried

Resolved to accept the tender from Direct Energy in the sum of $ 1071.43 to install new wall controls for the existing HRV1200I units.

Financial

(Reports copied and disbursed to councillors)

Accounts Payable

Resolution 009-096 Alexander / Hiscock 5 For, 0 Opposed, carried

Resolved that accounts presented for payments be paid as funds allow.

· In recognition of Waste Reduction Week a poster will be designed and displayed throughout the community.

With the resignation from Melvin J. Rideout as fire chief, the fire department submitted its recommendations for the position.