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October 23, 2008 - Special Meeting > October 9, 2008 >
September 11, 2008
Town Council of the Town of Cormack, Newfoundland
Minutes of Regular Meeting
October 9, 2008
Present:
Mayor Warwick Hewitt
Deputy Mayor Anthony Alexander
Councillor Aubrey Chaffey
Councillor Melvin Rideout
Also Present: Town Clerk/Manager C. Fry
Resolution 008-83: Alexander/Chaffey
4 for, 0 opposed, carried
The minutes of the Regular Meeting of September 11, 2008, Special Meeting of
August 21, 2008; SM August 28, 2008 and September 4, 2008 are adopted as
presented.
The Town has received a number of Resumes for the advertised position of
Assistant to the Town Clerk/Manager. Applications were reviewed for
qualifications and experience by all present. Tracey Hewitt chosen for the
position pending confirmation by Clerk/Manager who will follow up with
references and interview.
Resolution 008-84: Rideout/Alexander
The position of Assistant to the Town Clerk/Manager will be for 35 hours/wk (7
hrs/day) @ $10.50/hr with a probationary period of two months.
For: (3)
Councillor Rideout
Deputy Mayor Alexander
Mayor Hewitt
Opposed: (1)
Councillor Chaffey
Letter of Resignation from Councillor Calvin Pelley citing personal reasons.
Council regretfully accepts the resignation of Councillor Pelley noting his many
years of service to the community. The Town will send Mr. Pelley a letter
thanking him for his fine contribution to the town and its committees.
Town is in receipt of a letter of resignation from Elizabeth Appleby former
assistant to the town clerk/manager
OTHER BUSINESS
|Permit Applications|
From: LeCointre, Dunstan
Project: to renovate residence at 32 Larch Avenue
Decision: approved
From: BOURGEOIS, Brenda
Project: to build a private garage
Decision: approved
From: HISCOCK, Trevor
Project: to build a private garage to store recreational vehicles
Decision: approved
From: Redlin, Gerhard & Wavey
Project: Municipal Recommendation Form for Crown Land Application 150' x 50'
fronting his residential property at 123 Veterans Drive
Decision: no objection to the allocation of full frontage to applicant.
From: Newfoundland Power
Project: to install two power poles to service 120 - 132 Viking Trail
installation 35'CCA and relocation of service (End of Juniper)
Decision: ratified approval
Resolution 008-085: Rideout/Alexander
4 for, 0 opposed, carried
Resolved that the above applications be approved subject to the appropriate
referrals where required.
|CORRESPONDENCE|
From: Municipal Affairs
Regarding: Budget preparation materials, TCA Valuation Manual and Phase 2
Sessions, Circular on PSAB
From: Municipal Assessment Agency
Regarding : MNL Convention Invitation
From: Fire and Emergency Services
Regarding: Regionally based Fire and Emergency Training Information
From: City of Corner Brook
Regarding: Local Governments for Sustainability; Regarding rotation of
Convention location
From: City of Gander
Regarding rotation of Convention location
From: CUPW
Regarding the Federal Government’s review of Canada Post Corporation services
From: Cormack 50+
Regarding: installation of electrical smoke detector
*(Resolution below)
From: St. George the Martyr Anglican Church
Regarding: Appreciation for help with parking lot; Invitation to Mayor to lay
wreath on Remembrance Day
From: Epilepsy Newfoundland & Labrador
Regarding: donation request. Not approved.
From: Elwood Elementary School
Regarding: School Breakfast Program
**(Resolution below)
From: Karen Morris, e-mail
Regarding: recommendation that Town obtain its own web domain. Cost to acquire
$145. Council has no objection to the expenditure.
*Resolution 008-086: Alexander/Chaffey
4 for, 0 opposed, carried
Resolved that the Town will pay for the installation of an electrical smoke
detector at the Cormack 50+ Club.
**Resolution 008-087:Chaffey/Alexander
4 for, 0 opposed, carried
Resolved that the Town of Cormack contribute $100 to the Elwood Elementary
School Breakfast Program.
|Fire Department|
1. Auxilliary Vehicle Needed
Town is interested in van or 4-door pick-up for department.
2. Refill Site
The Town directed that work be carried out at Rocky Brook in the proximity of
Allan Thomas’ property to make space appropriate for parking the fire pumper
while it refills from the brook. This includes excavation work and the purchase
and installation of a 20' culvert to extend the existing drainage toward the
brook, and secureing the fill from the brook.
3. Dry Hydrants
The hydrants need to be cleared to make them usable.
|Recreation|
Recreation Bar bank account balance to end of August $2901.32
|Public Works|
1. Maintenance Hours
A preliminary review of out side hours shows that Lawrence has been working
shorter weeks to reduce the hours built up over the pass winter.
2. Road Construction on Poplar
The town will purchase and install a culvert at Poplar (to be purchased)for
drainage. It will not purchase culverts for any private driveways but will
install any which are ready for installation while work is being carried on in
area.
3. Road Maintenance
Road sections need some stone laid (Birch, Aspen, Spruce.... Extent of work will
require trucking from a contractor.
4. Occupational Health and Safety orders
Grader Inspection
Policy Posted
Diesel Fuel Tank Labeled
|ACCOUNTS PAYABLE|
Annual servicing of debt $80610 expected to commence 2010 in respect to the MRIF
paving project.
|Financial Report|
Resolution 008-088: Rideout/Alexander
4 for, 0 opposed, carried
Resolved that accounts presented for payment be paid as funds allow.
|NEW BUSINESS|
1. Brush Cutting along Agricultural Access Roads
Bill Snow (e-mail) inquired whether Council had any objection to the
agricultural division carrying out brush cutting along access roads. Council has
no objection but noted that White River Road should be included with the list as
far as the pit, pass Campbell’s potato farm.
2. Wireless Camera
The Town will forward correspondence to the Honorable Charlene Johnston to
propose the installation of a wireless camera at Big Falls at Sir Richard
Squires Memorial Park which would transmit to a receiver at the Resource Centre.
Resolution 008-089: Chaffey/Rideout
4 for, 0 opposed, carried
Resolved that meeting adjourn.
Meeting adjourned at 10:45 pm
Council will meet again on Thursday, October 23rd to review hall rental rates
and do some preliminary budget work.
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September 11, 2008