Town Council of the Town of Cormack

Minutes of

October 11, 2007

 Minutes of the Regular Meeting of the Town Council of the Town of Cormack held on Thursday, October 11, 2007, in the council office, Cormack, Newfoundland and Labrador.

 Present:            Mayor Warwick Hewitt

Deputy Mayor Anthony Alexander

Councillor Melvin Rideout

Councillor Calvin Pelley

Absent with Regret: Councillor Aubrey Chaffey

Also Present:    Town Clerk Manager Cynthia Fry

The Meeting was called to order by the Mayor at 7:45 p.m.

 CONFIRMATION OF MINUTES

Resolution                  007-102                  Alexander/Rideout

The Minutes of the September 13, 2007 Regular Meeting are adopted as presented.

4 for, 0 opposed, carried.

Public in Attendance: 2

 DELEGATIONS

 No delegations scheduled.

FROM THE MINUTES

 1.         Funding for ARDAHC Project

 $56,000 has been deposited to the ARDAHC account - this is the first authorized loan from the Dept. of Municipal Affairs.

 REPORTS

             Administration

1.         Tax Adjustments to accounts will be deferred to another time.

 2.         Telpay Biller Service Agreement deferred to next meeting.

 3.         2006 Municipal Audit

 

Resolution                  007-103            Alexander/Pelley

Resolution to accept the 2006 Municipal Audit as presented.  4 for, 0 opposed, carried.          

4. Community Plan 2007 - 2017 and Community Development Regulations 2007 - 2017

 Resolution                  007-104                  Alexander/Rideout

In accordance with the authority of section 23 of the Urban and Rural Planning Act 2000, the Town Council of Cormack approves the Town of Cormack Municipal Plan 2007 - 2017 and the Town of Cormack Development Regulations 2007 - 2017 as adopted.    4 for, 0 opposed, carried.

 A typo in the minimum lot size must be corrected.

 6. Municipal Training and Education

 Resolution                  007-105                  Rideout/Pelley

It is resolved that Elizabeth Appleby is given approval to attend the upcoming Municipal Training in Corner Brook, expenses are cost shared with the Municipal Training Corporation.  4 for, carried.  (Estimated cost $350 to Town)

Permits and Inspections

             Coombs-Rose, Tina - to build a shed at residence 1 Cherrywood Drive.

            Crocker, Hazel - new roof on residence at 255 Tamarack Drive.

            Sheppard, Scott - to build a shed at residence, 161Veterans Drive.

            Alexander, Ken - to cut along windbreak at 374 - 378 and 382 - 390 Veterans Drive

            White, Charles - to cut along windbreak at corner of farmlot at Veterans and Spruce.

            Brian Seaward and Carla Brake

                        - to clear and prepare site for residential development and to    use the original house for storage during construction of        house at 392 - 404 Veterans Drive.

 Resolution                  007-106                  Alexander/Rideout

Resolved that the applications from Tina Coombs Rose, Scott Sheppard, Charles White, and Brian Seaward and Carla Brake be approved for permits as applied for. 4 for, 0 opposed. carried.

 Deputy Mayor Alexander stepped out of the room to allow discussion on the following applications:

            Alexander, Ken - to cut on windbreak at front of his farm property.

            Crocker, Hazel - to add new roof to residence.

Resolution                  007-107                  Pelley/Rideout

Resolved that the applications from Ken Alexander and Hazel Crocker be issued as requested.

3 for (Pelley/Rideout/Hewitt), 0 opposed,  carried. 

 Deputy Mayor returned to table.

 Subdivision and Development

1.         Lot 13 Development - The town has three new residential lots surveyed at Poplar Crescent. 

Council is keenly interested in promoting residential development at Poplar Crescent so that the land is utilized as soon as possible,  in the manner of one lot per residence, therefore, while lots will be sold for $8000 +hst each, sales will not take place until stipulations have been determined to facilitate terms of sale.   Prices for additional lots will be determined as they become available.

4 for, 0 opposed, carried.

          

In the meantime, the owners of homes fronting the area of the second phase of the lot 13 development are to be advised of the proposed survey work and encouraged to get title to properties as soon as possible.

             Campbell’s Potato Farm - Assessment Form for Crown Land application for an area     at White River Road.  Approved subject to the condition   that the Town is not responsible for access or maintenance    of the road to site.

       

            Newfoundland Power - permission  to install secondary and service pole to Milton     Roberts..

                                                            - to upgrade distrubition at Community Centre.

                                                        

            Freda Keeping - Final Approval Certificate from Government Services for

                                                              private sewage system 45 Larch Avenue.

         

Fire Department

 The Deputy Fire Chief called during the meeting to inquire about getting the fire trucks inspected.  He was asked to get quotes or estimates of the cost for p.o’s for the next day.

 Recreation

Public Works

 1.         Bid From CHOWN Equipment

 Resolution                  007-109                  Rideout/Alexander

Resolved that the Town accept the offer of $1000 for the equipment and parts disassembled at the town’s depot.   4 for, carried.

 Waste Management

       

1.  Garbage Collection

The contractor is prepared to accept the stipulation that regular garbage (no scrap metals or industrial waste) will be picked up from the commercial operations on Viking Trail or elsewhere.  Council wants to extend the contract for two more years  with terms as determined if the monthly rate is acceptable.

 Great Humber Joint Council

ARDAHC

 

1.  Parking Lot light and Aliant data box are located in an inconvenient proximity to the resource

     centre.  It is unlikely that they will be moved - considering the estimated cost projected - but it

      may be possible to get them repositioned at the new ground level.

 CORRESPONDENCE

From               Comments and/or Action

Industry Canada	release of new antenna siting and approval procedures aimed at greater public consultation and involvement in application process
Dept of  Municipal Affairs	* formal appointment of Mayor Hewitt to the            Corner Brook-Humber Valley Regional                  Planning Advisory Authority *  Approval to the Town to borrow the                        government’s share of Project 2005203                    $56,000 of $118,561 (adjusted for hst rebate)
Town of Deer Lake	* the town is looking for Cormack’s opinion on          the sharing of a building inspection service.      Town will indicate its interest. *  the town is accepting expressions of interest            from persons wishing to serve on the                        Snowmobile Hub Steering Committee.
Regional Planning Authority	copy of correspondence from the Authority to Minister Byrne regarding the issue of fire and emergency services being incorporated into the authority’s planning area
Municipal Assessment Agency	information on the agency and changes to the Assessment Act.

  

ACCOUNTS PAYABLE

 1.  Financial Report distributed to councillors to today’s date.

 Resolution                  007-010                              Rideout/Pelley

 Resolved that the accounts presented for payment (Town and ARDAHC) be paid as funds from the respective accounts allow.  4 for, carried.

UNFINISHED BUSINESS

 NEW BUSINESS

 1.  School Eat Smart Program

 Resolution                  007-011                  Alexander/Rideout

That considering the benefits of a good eating program, it is hereby resolved that the Town make a donation of $100 to the Kids Eat Smart Program. 4 for, carried.

2  Convention Attendance

 Mayor Warwick Hewitt and Mrs. Hewitt have been registered to attend this year’s NLFM Convention in St. John’s.

 3  Long Service Award

Councillor Rideout now qualifies for a 12 Year Municipal Long Service Award.  Councillor Rideout actually has over fifteen years of service on the Cormack Council.  1973 to 1979 and 1998 to present.

 Councillor Rideout left at this time.

 4  Donation Request from Group

 Council held discussion on a verbal request for a donation toward a benefit concert.  In the past the town has been able to provide use of the community hall for such events since it does not make monetary contributions.   However, since the centre is now under renovations and not available for use, Council will reconsider an appropriate contribution once the centre is completed.

 ADJOURNMENT