Regular Meeting

Regular Meeting

Town Council of Cormack

August 13, 2007

Minutes of the Regular Meeting of the Town Council of the Town of Cormack held on Monday, August 13, 2007, in the Council Office, Cormack, Newfoundland.

Present: Mayor Warwick Hewitt

Deputy Mayor Anthony Alexander

Councillor Melvin Rideout

Councillor Aubrey Chaffey

Absent: Councillor Calvin Pelley

Also Present: Elizabeth Appleby, Assistant to the Town Clerk/Manager

Cynthia Fry, Town Clerk Manager

The meeting was called to order by the Mayor at 7:43 PM

CONFIRMATION OF MINUTES

Resolution 007-079 Alexander/Rideout

To adopt the Minutes of Regular Meeting July 12, 2007, as presented.

4 for, 0 opposed, 0 abstained, carried.

BUSINESS ARISING FROM MINUTES

Council agreed to set September 20, 2007, as the night of the final public hearing concerning the new community plan and regulations.

REPORTS

Administration

Request from residents Customer Account #’s HILLB003 and DOUB.001 for exemption from poll tax and business tax respectively.

Records do not show business tax levied against DOUB.001 for the property specified, whereas Customer Account # VIKIN003 does.

Resolution 007-080 Alexander/Rideout

To remove poll tax levied against HILLB003, and business tax against VIKIN003 for the 2007 tax year.

4 for, 0 opposed, 0 abstained, carried.

Council also agreed to write off remaining business tax for 2006 levied against VIKIN003 as uncollectable tax.

An endorsment ammending the Town’s insurance policy to include builder’s risk was tabled.

As per Meeting of April 5, 2007, the wage reviews of all Town employees was tabled. Coucil decided to set a future date to discuss this topic.

Development and sale of Lot 13 was discussed.

Resolution 007-081 Alexander/Chaffey

To hire a surveyor to do the following work:

• Peg-off (i.e. mark) 15 m wide road up to Lot 18 starting from Aspen Avenue

• Peg off (i.e. mark) 15 m wide road up to Lot 11 starting from Aspen Avenue

• Survey Lot 50 with the intention to combine with Lot 49 and form a 5000 m² block

• Survey Lot 21 with the intention to combine with Lot 22 and form a 5000 m² block

• Survey Lots 1-11 to form a number of 5000 m² blocks

• Remark parameter of land surrounding the Town Hall

4 for, 0 opposed, 0 abstained, carried.

The Supplementary Agricultural Designations for Property Tax Exemption 2007 was tabled.

The 2006 Audit is now complete, and copies have been passed out to Council.

Permits and Inspections

The following permit applications were tabled before Council:

• Alfred Gosse To construct a 20' x 24' shed at 206 Veteran’s Dirve

• Hayward Brake To construct a private 30' x 12' duck/hen shed at 24-36 Tamarack Drive

• Lyle Crocker To replace shingles on residence at 73 Veteran’s Drive

• Joanne Rose To replace windows on residence at 144 Veteran’s Drive

& Chris Foster

• Greg Harbowsky To construct a residence at 5 Poplar Crescent

Resolution 007-082 Alexander/Rideout

To approve the first four above listed permits, and to approve Mr. Harbowsky’s with the condition that the land is paid for and there is approval from the Department of Health.

4 for, 0 opposed, 0 abstained, carried.

The following letters regarding permits was tabled:

• A letter from the Dept. of Agriculture concerning application from Eugene Cullihall to construct a residence at 166-178 Tamarack Drive. They have no objections to the development, but can not make a positive recommendation until the new plan is officially adopted.

• Letters of approval from the following divisions concerning the construction and extension of mink sheds located at 43-47 Birch Avenue (Na-tallie Ranch Limited):

Subdivision and Development

The following documents were tabled before Council:

• A letter of exploration approval from the Department of Natural Resources to Ucore Uranium Inc. for airborne survey and notification within Cormack.

• A certificate of approval to Municipal Contractors Limited to operate an asphalt plant located off of Route 430.

• Grant to Neta Roberts from Cround Lands Registry.

• Joseph Haye’s application from the previous regular meeting was re-reviewed. No decision has been made.

Recreation

Shelving material for the new library came in at an estimated $950.00. No decision made.

Public Works

The Quarry Sublease between the Town and Humber Valley Paving will be renewed for the 2007-2008 year, with the same conditions as the previous year.

A total of 179 wrecks have been removed from the community in this year’s wreck removal initative! An expense report was handed out to Council.

Council agreed to remove the fence surrounding the old ball field, and save the fencing material for another use.

ARDAHC

A financial report summary was handed out to council showing the income and expenses of the ARDAHC project for the period of May, 2006, to the end of July, 2007. Total spend on the project during this peirod was $150,208.74.

The concrete strength test results from Jacques Whitford Limited, for the concrete poured in the footings and walls of the new extension, was reviewed by Council.

A letter was tabled from Doris Hillier stating her resignation from the ARDAHC Committee.

Council decided that the old cuppboards and furnace from the Hall should be put into storage until they can be sold or auctoned or used by Council in the future.

CORRESPONDENCE

The following items of correspondence was tabled before Council:

• Notice from the Board of Directors of Municipalities Newfoundland and Labrador to nominate Deputy Mayor Herbert Brett, Arnold’s Cove, and former Councillor Sterling Thomas, Grand Falls-Windsor, as Honourary Members.

Resolution 007-083 Alexander/Chaffey

Resolve to nominate Deputy Mayor Herbert Brett, Arnold’s Cove, and former Councillor Sterling Thomas, Grand Falls Windsor, as Honourary Members in Municipalities Newfoundland and Labrador.

4 for, 0 opposed, 0 abstained, carried.

• Registration form to the Deer Lake Chamber of Commerce 11^th Annual Business Golf Tournament.

• Donation request from the Starlight Starbright initiative.

• Invitation to the Second Annual Western Regional Wellness Coalition Forum.

• Round 3 of the 2008/09 Proposed Municipal Rural Infrastructure Fund and Municipal Capital Works Project. Council was given copies for review to be brought up at a future meeting.

UNFINISHED BUSINESS

The following updates/items were tabled:

Quotes received from Mr. Hawkins, 50+ Club, detailing cost of requested extension to seniors building was tabled. Council discussed funding for the project, but came to the conclusion that further discussion on the topic will be needed.

Newfoundland Power has been contacted concerning abandoned brush/debris from underline cutting. They responded with assurance that the mess will be cleaned up shortly.

Office of Premier Danny Williams was contacted regarding the bad condition of the Big Falls road.

A new guardrail has been installed by the Department of Transportation and Works on the bridge down from Aspen Avenue.

A letter from Minister Cathy Dunderdale was tabled updating Council on Febuary 5, 2007 th’s meeting issues. Copies were handed out to Council for further discussion.

NEW BUSINESS

As per request from Councillor Chaffey, the Department of Transportation has been contacted about the weeds growing along the roadside of Veteran’s Drive. The department does not have sufficient funds to mow the roadsides of Veteran’s Drive at this time.

ACCOUNTS PAYABLE

Resolution 007-084 Rideout/Alexander

Resolve to pay all invoices as presented in the AP Transaction Journal, with the exception of A&J Variety.

4 for, 0 opposed, 0 abstained, carried.

Deputy Mayor Alexander leaves the meeting at 10:50 PM.

Resolution 007-085 Rideout/Chaffey

Resolve to pay the remaining invoices presented in the AP Transaction Journal, and Ken’s Auto Salvage Ltd. for the pickup of 168 vehicles.

3 for, 0 opposed, 0 abstained, carried.

ADJOURNMENT

Resolution 007-086 Rideout/Chaffey

Resolve to adjorn the Regular Meeting at 10:55 PM.

3 for, 0 opposed, 0 abstained, carried.