Town Council of the Town of Cormack
Minutes of Special Meeting
December 22, 2006

Minutes of Special Meeting held in the Council Office in the Town of Cormack, Thursday, December 22, 2006.
Purpose of the Meeting:: 1. To Adopt 2007 Municipal Budget
2. To ratify matter related to Compliance Letter requested
3. Gas Tax Rebate Revenue
4. Vacation Pay - Lawrence Morris

Present: Mayor Warwick Hewitt
Deputy Mayor Anthony Alexander
Councillor Melvin Rideout
Councillor Calvin Pelley
Town Clerk Manager Cynthia Fry
Assistant to the Clerk Manager Elizabeth Appleby

Meeting was called to order by the Mayor at 9:10 pm.

1. Adoption of the 2007 Municipal Budget


Resolution SM Dec001 Alexander/Rideout
That the 2007 Municipal Budget be approved by the Town Council of the Town of Cormack,
balanced at $443,738
Revenue:
Taxes 229,322
Sales of Goods and Services 64,345
Other Revenue from Own Sources 39,250
Government Transfers 88,548
Other Transfers (Surplus from prior year) 22,273 $443,738
Expenditure:
General Government $ 97,850
Protective Services 20,970
Transportation Services 130,060
Environmental Health 23,342
Planning and Development 4,000
Recreation and Cultural Services 14,950
Fiscal Services 152,566 $443,738







The 2007 Municipal Tax Schedule and Payment Provisions are duly resolved as follows:
Category Example given Tax Rate
1 home based business $ 125
2 retail with gas 13.00 mills
3 tourism, housekeeping units, markets 3.50 mills
4 manufacturing 6.00 mills
5 contracting, equipment hire, trucking 12.50 mills
6 sawmills, auto wreckage, salvage yards, garages 12.50 mills
7 agricultural 5.50 mills
8 processors 14.00 mills
9 other 11.00 mills
10 retail without gas 11.00 mills
11 gross revenue/no fixed place of business 4.00 mills
12 mineral workings 10.00 mills
13 commercial logging operations $ 250
Categories 2 to 12 Minimum Business Tax $ 250
Property Tax (Residential and Business) 7.00 mills
Minimum Property Tax $ 280
Minimum Business Property Tax $ 280
Poll Tax $ 240
Utility Tax (Based on Gross Revenue) 2.5 percent

The due date for all taxes levied by the Town of Cormack is March 31, 2007 after which date the unpaid balances are in arrears and subject to interest charges of 9.75 % annual rate to be applied monthly. The town will provide a discount of 5% on 2007 Property Tax, Business Tax (excluding the Utility Tax) and Poll Tax up to and including February 28, 2007. A payment plan can be arranged with the town with the following stipulations:
‒ the plan must be in place with the town by March 31, 2007
‒ payments must be no less than the minimum of equal payments made over the period of the plan
‒ payments must be received in each of the months, failure to receive payment will result in cancellation of the payment plan
‒ upon final payment, and all terms and conditions being met, the interest charges accumulated against the current year’s tax account will be written off (from the start of payment plan).
4 for, 0 opposed, 0 abstained, carried.

It is noted that the accounts receivable needs to be reduced and this will require a concerted effort on behalf of the staff. A ‘Collection Policy’ will be prepared and included with this year’s newsletter which will accompany the tax invoices. Considering the amount outstanding to the town Council felt it was appropriate that the previous surplus be used to balance the 2007 Budget.

2. Compliance Letter Matter

The office has received a request for information respecting the Lush’s Cottages property, specifically about the zoning - part of the development extends into the agricultural zone.
Since the development was permitted by Council it was agreed that the clerk’s intent to provide the information that the use is non-conforming but tolerated. It was considered as a non conforming use which would not interfere with existing or future agricultural development.

3. Local Government Gas Tax Funding Agreement

Councillors considered the matter of the local government gas tax funding agreement. Everyone had taken the opportunity to read the agreement before hand.

Resolution SM Dec002 Rideout/Alexander
It is duly Resolved that the Town of Cormack access the Local Government Gas Tax Funding for 2006 and 2007 in the amount of $42,851 to carry out works to upgrade municipal road infrastructure through ditching, installation of culverts, upgrading of road surfaces and paving. The funds are to be banked until a multi year capital investment plan is prepared4 for, 0 opposed, 0 abstained, carried.
Accordingly the Mayor placed his signature on the Local Government Gas Tax Funding Agreement.

4. Vacation Pay to Lawrence Morris

Resolution SM Dec003 Alexander/Rideout
Council approved the payment of forty hours of Lawrence Morris’ vacation time for 2006.
4 for, 0 opposed, 0 abstained, carried.

5. Adjournment

Resolution SM Dec004 Pelley/Rideout
Meeting adjourned. 9:30 pm
4 for, 0 opposed, 0 abstained, carried.