Regular meeting December 12

Town Council of the Town of Cormack
Town of Cormack
Minutes of Regular Meeting
December 12, 2006

A Regular Meeting of the Town Council of the Town of Cormack was held on Tuesday, December 12, 2006 in the Council Office, Cormack.

Present: Mayor Warwick Hewitt
Deputy Mayor Anthony Alexander
Councillor Melvin Rideout
Councillor Calvin Pelley
Also Present: Cynthia Fry, Town Clerk Manager
Cory Spracklin, Fire Chief
Melvin Rideout Jr., Deputy Fire Chief

The meeting was called to order by the Mayor at 7:30 pm.

Resolution 06-147 Alexander/Rideout
Resolved to adopt the Minutes of the Regular Meeting of November 12, 2006 as presented. 4 for, carried.

From the Minutes

The clerk had contacted the Fosters about a building permit for a shed and was told that the building was in fact a cabin and that it was to be removed from their residential property to their cottage lot.

The town has sent a letter of support for reinstatement of the government grant to maintain the North Shore smoke house for fire fighting training. It was clarified by Fire Chief Cory Spracklin that the facility at Pasadena is used for their own fire department for training only.

The town has ordered the materials for the fire department from Shears which has, in fact, the lowest price (the quote from Williams had omitted some materials). It will be stored at Shears facilities until needed in spring. We have also ordered garage doors for the municipal depot from Williams which was the lowest quote even
when installation was included.

DELEGATIONS

1. Mr. John Kenny, Medical West Supplies.

Mr. Kenny was present to make a presentation on the fire equipment clothing which he represents, Starfield Line.
Fire Chief Cory Spracklin had to leave at 8:15 pm to attend another meeting.
Mr. Kenny left at approximately 8:30 pm.
2. Awarding of Tender Opened and Recorded on December 7, 2006.

Of the three tenders submitted:
Six (6) Bunker Suits:
Micmac $7320.00 lowest
Medical West Supplies $7945.08
K&D Pratt $9524.10
Four (4) Breathing Apparatus:
Micmac $11180.00 lowest
Medical West $11803.40
Since there are funds remaining to be used - it will be used by ordering additional suits and if the price per spare tank can be obtained at $175 or less the order will include as many spare tanks as can be purchased.

Resolution 06-148 Rideout/Alexander
Resolved that we accept the lowest bids submitted from Micmac Fire and Safety and order as follows
Item # 1 supply of eight (8) bunker suits @ $1220.00 ea. $ 9760.00
Item #2 supply of four (4) breathing apparatus and four (4) spare tanks @ $ 11,180 tender invitations from Micmac Fire and Safety.
Any funds remaining to be used to purchase spare tanks; unless price is unacceptable, in which case additional suit can be purchased. 4 for, 0 opposed, 0 abstained, carried.

3. The town will borrow its share of the cost of the fire equipment from the Bank based on a one year term on a floating rate less an amount of $4000 from 2006 budget allocation.
4. The town is processing a worker’s compensation claim for breakage of eye glasses by a volunteer fire fighter at recent fire call.
5. The town has ordered the siding and related material as per previous resolution from Shears (lowest quoted price). The material will be held for delivery when whether permits.

REPORTS

Administration

Ministerial Approval received to proceed with by-election (February 13, 2007) to fill a vacancy existing on the Council.
Ministerial Approval received to borrow one hundred and forty-five thousand and three dollars ($145,003) over a period of seven years for the financing of a new snowplow truck with sander/plow attachments.
Office of Kathy Dunderdale, MHA and Minister of Natural Resources in which she suggests that the town contact the Chief Executive Officer of Forestry to discuss issued of concern.
Office of Jack Byrne, MHA and Minister of Municipal Affairs in which he advises that the provinces’s approved funding of $250,000 for the Agricultural Resource Centre will be carried over into the 2007/2008 fiscal year.
The office will contact Morneau Sobeco regarding the inclusion of Elizabeth Appleby in the town’s group insurance plan.
1. Line of Credit Extended

Resolution 06-149 Pelley/Alexander
It is duly resolved that the Town of Cormack extend its Operating Line of Credit with the Bank of Montreal in the amount of $25,000 into the year 2007. 4 for, 0 opposed, 0 abstained, carried.

2. Borrowing Sum for Purchase of New Truck

Resolution 06-150 Alexander/Pelley
It is duly resolved that the original resolution (06-070) of June 15, 2006 to borrow from the Bank of Montreal be amended to include taxes bringing the sum approved to borrow to one hundred and forty five thousand and three dollars ($145,003) over seven years. 4 for, 0 opposed, 0 abstained, carried.

3. Seasonal Considerations

Resolution 06-151 Alexander/Pelley
It is resolved that the following is approved in appreciation of their work on behalf of the Town of Cormack as volunteer or employee:
$200.00 donation to the Cormack Fifty + Club
$200.00 bonus to the town clerk manager.
$ 50.00 bonus to the maintenance operator.
$50.00 bonus to the assistant to the town clerk manager
A turkey or ham to each of the Mayor Warwick Hewitt, Deputy Mayor Anthony Alexander, Councillor Melvin Rideout, Councillor Calvin Pelley and former councillor Bruce Pinsent, Staff: Lawrence Morris, William Bennett, Elizabeth Appleby and Cynthia Fry, and , Recreation President Marie Morris, and Fire Chief Cory Spracklin, also the town will purchase the usual items for the Santa Claus Parade. 4 for, 0 opposed, 0 abstained, carried.

The ‘ heritage house’ will be recorded on the assessment roll as town property.
The council office will be closed from December 25 to January 1, 2007.

There was a brief discussion on past resolutions 06-122 and 06-123 for which the clerk manager asked for clarification. Response was that with the return of the clerk manager there was no need or intention to carry out the provisions of either.

Permits and Inspections

The following were submitted for consideration:
Kevin Balsom - to construct a shed on his property at Veterans Drive.
Fred Wells - construction of a 4' x 6' entrance to dwelling.

Resolution 06-152 Rideout/Alexander
Resolved that the application from Fred Wells to construct an entrance over the basement level entrance be ratified, and from Kevin Balsom to construct a shed be approved subject to the compliance with the town’s development and building regulations.
4 for, 0 opposed, 0 abstained, carried.

Subdivision and Development

1. Department of Government Services - a copy of the Final Approval Certificate issued to John and Gloria White for sewage system at 415 Veterans Drive.
2. Na-tallie Ranch Limited - requesting support letter for their plans to expand their mink farming operation.

Resolution 06-153 Alexander/Pelley
Resolved that the Town of Cormack ratify the letter of support prepared for Na-tallie Ranch Limited which was read aloud by the clerk. 4 for, 0 opposed, 0 abstained, carried.
3. The quarry lease is not for twenty years as previously thought. The clerk has notified the department of Mines regarding this and although our application was, indeed for 20 years, this is very rarely granted and is reserved for operations much larger than the town’s. Yearly fee of $292.63 will be due as of January 1, 2007.
4. Department of Government Services regarding an application from EDM Consultants Limited - Plans for a proposed Generator Shed at Squires Memorial Park.
Action: The clerk to write the department to clarify that the park is outside the town’s jurisdiction for the fire truck.

Recreation

1. Rec Bar Bank Statement closing balance November 30th .......$ 556.76
2. Cormack Christmas Dance Committee request a donation toward the expense of holding Christmas events.
Resolution 06-154 Pelley/Alexander
Resolved that the Town donate $200.00 ($100.00 each to Fire Dept. and to the Recreation Commission)to the Cormack Dance Committee to aid with the Christmas events planned. 4 for, 0 opposed, 0 abstained, carried.
On this same topic, the clerk advised that to date have not been able to find anyone to work as bartenders on that night. It was agreed that the stock should be adequate for the dance.

3. Score Boards On Loan

The town has made an agreement with the Funland Dart League by president Beverly Foster for the use of score boards. The office will request the return of the original request signed by the dart members from Ms. Foster.

Public Works

1. Garage Doors for Depot

Garage doors have been ordered from Williams Building Supplies where the price of $2948.40 +hst was significantly lower than the price at Western Lock $3969.00 installed. Installation of the doors will be done by Fiefield for $500.00.

2. Road Upgrading Project

Due to the onset of winter conditions, we were unable to get road project started. However, the town’s order for class A, B and fines was delivered and stockpiled at the depot. Humber Valley Paving were advised that unless conditions improve drastically we will defer the upgrading until earliest possible time this spring - at which time we will carry out the 2007 road work as well. We have received verbal complaints about Aspen Avenue, Tamarack Drive and Larch.

3. Street Lights
Nf Power have repaired street lights reported out - Deputy Mayor will check on one light which might still need attention.

4. Hours of Service regulations will change as of January 1, 2007.
5. Signs have been ordered and will be installed at town properties warning against motorized vehicles and trespassing, sketches reviewed.
6. Chown Equipment have made an offer to the Town for surplus equipment $850.00 which they picked from the depot area. The town will accept the offer.

Great Humber Joint Council

Great Humber Joint Council meeting scheduled for December will be postponed to January. The Town will host a meeting - likely the February meeting.

ARDAHC

Bank Balance on ARDAHC account $150,732.64.
The Town has received confirmation from the Minister of Municipal Affairs that the approved funding of $250,000 for the Extension and Renovations to Community Centre will remain in place for the 2007/2008 fiscal period.

CORRESPONDENCE

Copied to Councillors:
Town of Reidville - a copy of its correspondence to the Department of Transportation regarding closure of the Nicholsville Bridge. No action required.
WHSCC - information on its Client Service Office.
Western Health Care - a Education and Information Session schedule. We are unable to commit to attendance due to prior obligations.
Info Notes from the Federation of Municipalities.
A ‘Thank You’ Certificate from Elwood Elementary School for contribution to
Breakfast Program.
ACCOUNTS PAYABLE

There was a discussion on the 2006 Budget which provided for $4000 for purchase of fire department equipment.

Resolution 06-155 Rideout/Alexander
Resolved that the town pay $4000 to Micmac for the fire equipment from this year’s budget and the balance will be from the 2007 budget. 4 for, 0 opposed, 0 abstained, carried.


Councillors were each given a copy of the Financial Report prepared showing the following:
Accounts payable .............$19925.21 (not including A&J Variety)
Cheque Register from #3845 to 3856.
Account (Cash) $ 388.15
Account (Bank Account) - $7.921.40

Resolution 06-156 Rideout/Pelley
Resolved that the accounts presented for payment be paid as funds become available. 4 for, 0 opposed, 0 abstained, carried.


Since this was the last matter to be tabled, Deputy Mayor Alexander excused himself from the rest of the meeting at this time due to a conflict of interest in considering payment to A& J Variety. (10:30 pm)

Resolution 06-157 Pelley/Rideout
Resolved that the amount owing to A&J Variety be paid ($37.12). 3 for, 0 opposed, 0 abstained, carried.

ADJOURNMENT

Resolution 06-158 Pelley/Rideout

Meeting adjourned. 3 for, 0 opposed, 0 abstained, carried.
Approximately 10:45 pm.