Town of Cormack
Minutes of Regular Meeting
November 9, 2006

Minutes of the Regular Meeting of the Town Council of the Town of Cormack was held on Thursday, November 9, 2006.

Present: Mayor Warwick Hewitt
Deputy Mayor Anthony Alexander (arrived at 8:50pm)
Councillor Calvin Pelley
Councillor Melvin Rideout
Also Present: Cynthia Fry, Town Clerk Manager
The meeting was called to order by the Mayor at 7:30 pm.

CONFIRMATION OF MINUTES

Resolution 06-133 Pelley/Rideout
Resolved to adopt the Minutes of the October 12, 2006 Regular Meeting and the October 25, 2006 Special Meeting as presented. 3 for (Pelley/Rideout/Hewitt) carried.

Resolution 06-134 Rideout/Pelley
Resolved that the Minutes of the Special Meeting of April 25, 2006 be adopted as presented.
3 for (Rideout/Pelley/Hewitt), carried.

FROM THE MINUTES

The maintenance operator has installed a used transmission in the pick up truck.

DELEGATIONS

Beverly Foster, President, Glen Crewe and Audrey Crewe were in attendance representing dart players from Funland Resort. They presented a written request for loan of dart score boards. Mrs. Foster gave her personal written and verbal assurance that the boards will be returned at the end of the season. Council decision was that since there is no organized dart league in the centre this season that the three score boards be lent with the condition that they be returned by the season’s end.

REPORTS

Administration

A letter from Bruce Pinksen in which he submits his resignation from Council effective immediately as of date of letter.


Resolution 006-135 Rideout/Pelley
It is resolved that as per the requirements of the Election Act, the Town of Cormack will hold a by-election to fill the vacancy on Council due to the resignation of former councillor Bruce Pinksen. The election will be held on February 13, 2007. 3 for (Rideout/Pelley/Hewitt) carried.

The Town has sent a letter to the Honourable Minister of Municipal Affairs as a reminder that we have not received this year’s special grant in compensation for loss revenue due to non-taxable properties.

Errors and Omissions Insurance

Following discussion it was decided that the town would not purchase Errors and Omissions Liability Insurance.

Permits and Inspections

Deputy Mayor Alexander and Fire Chief Cory Spracklin arrived at this time 8:50 pm.

Bill Bennett - to construct a private garage next to his dwelling on Veterans Drive.
Newfoundland Power - permission requested to install two service poles to the new residence of Gloria and John White at 415 Veterans Drive.

Resolution 06-136 Alexander/Rideout
Resolution to approve the application to Bill Bennett to construct a private garage at his residence and to approve of the installation of service poles to 415 Veterans Drive. 4 for (Alexander/Rideout/Pelley/Hewitt) carried.

Clerk to contact Wallace Foster and Kevin Balsom regarding construction without permit from the town.
Department of Government Services - Certificate of Approval for sewage/water system at 415 Veterans Drive, Gloria and John White.

Subdivision and Development

Department of Environment and Conservation - application for crown lands from Thickwood Holdings Inc. for area behind existing leased area for commercial use has been approved by the department subject to conditions and survey.

Gloria and John White - assessment form for crown land application area off Pine Avenue.

Resolution 06-137 Rideout/Alexander
Resolved to approve the assessment form for crown land application from Gloria and John White for lots 68 and 69 off Pine Avenue extension for agricultural use. 4 for (Rideout/Alexander/Pelley/Hewitt) carried.

The Mayor gave a brief report on a recent Great Humber Joint Council meeting where the topic was crown lands. Cormack has a very unusual situation since the crown land windbreak which runs along our highway and by roads is a cause of some concern since ownership and authority lies with the department responsible for crown lands.

Fire Department

At this time Fire Chief Cory Spracklin came to the council table to discuss fire department matters.
The town has received quotes from Shears Building Supplies and Williams Building Supplies for siding, door and windows for the fire station.

Resolution 06-138 Alexander/Pelley
It is resolved that the town will accept the lower quote from the above subject to a review of the figures given and with the condition that the material can be stored and delivered in the spring.
4 for (Alexander/Pelley/Rideout/Hewitt) carried.

The fire chief reported that specifications are not yet available for the tender call for bunker suits and breathing apparatus. There are 13 active members and of four nominations for the position of fire chief, only Melvin Rideout Jr. accepted. December 16th has been set for the Santa Claus Parade. The firemen will get together over coming weekend and put a garage door in the auxiliary building. The increase in gas expense to date this year is due to the high increase in gas prices and the department has been using more gas due to more training exercises.
The fire chief left at 9:50 pm.

The department’s request for reimbursement of expenditures from January 2006 to mid year were tabled and reviewed by councillors.

Resolution 06-139 Pelley/Rideout
Resolved to approve payment to the Cormack Volunteer Fire Department of $4,901.57 in respect to the report submitted with documentation. 4 for (Pelley/Rideout/Alexander/Hewitt) carried.

Public Works

The department of Transportation has carried out some of the work requested be done on Veterans Drive. Council is very concerned that the department provide a means to prevent water buildup on Rocky Brook bridge.

Bill Bennett has indicated that he will be available for winter season employment and councillors are agreeable to this. It is likely that employment will begin at the beginning of 2007 unless weather otherwise dictates.

CHOWN Equipment is interested in obtaining surplus equipment from the town, including the cat grader. Once the town has a list of what is wanted, it will decide whether the offer will be accepted. In respect to the grader, the town will consider whether a newer grader can be purchased if it accepts CHOWN’s offer.

The Town’s winter maintenance agreement with the Department of Transportation was tabled for consideration. The contract amount had increased from $4000/km in previous years to $4,150/km.

Resolution 06-140 Alexander/Pelley
Resolved that the Town of Cormack renew its Winter Maintenance Agreement with the Department of Transportation and Works for the season 2006 - 2007. 4 for (Alexander/Pelley/Rideout/Hewitt) carried.

Road Project and Stockpiling Material at Depot

The town will carry out upgrading on by roads within the next few weeks. The mayor and councillors will provide the locations for the work.

Resolution 06-141 Pelley/Rideout
Resolved that the town will budget $10,000 to carry out road improvements and stockpile material at the town’s depot. (Pelley/Rideout/Alexander/Hewitt) carried.

Great Humber Joint Council

Great Humber Joint Council - Minutes of the meeting held at the Town of Glenburnie- Birch Head- Shoal Brook on September 30, 2006.

CORRESPONDENCE

Department of Municipal Affairs Circular on a Statutory Review of Conflict of Interest
Requirements for Municipal Councillors. Copied to councillors.

Information on the Western Regional Waste Management Committee including “Terms of Reference”.

Information on the Gas Tax Funding Agreement and a copy of the agreement. The Town will contact the department to suggest that workshops be organized to assist municipalities in interpreting the terms of the agreement and in accessing funds allocated.

Copy of circular to all engineering consultants on the revised CNIP, MRIF, MCW and Multi-year Tender Advertisement standard formats and information on the new Provincial Brand Signature.

Municipal Assessment Agency The fee for assessment services will remain the same in 2007 at $26.00 per parcel or $16,510 for the year.

A copy of the Agency’s Annual Report for 2005 - 2006.

Town of Massey Drive Copy of correspondence from the Town of Massey Drive to the Fire Commissioner in which it request reinstatement of a $5000 grant toward operating a smoke house training facility on the North Shore. The clerk will speak to the fire chief for direction on this matter.

Xavier Junior High School Year Book 2005 -2006 advertisement.

Elwood Elementary School School Breakfast Donation.

Resolution 06-142 Alexander/Rideout
Resolved that the Town donate $25.00 to the Elwood Kids Eat Smart Breakfast Program and that it purchase an ad in the Xavier Junior High School Yearbook 2005 - 2006. 4 for, carried.

Deer Lake Christian Aid Committee
Donation toward Christmas Dinners.

Resolution 06-143 Alexander/Pelley
Resolved that the Town donated $25.00 to the Deer Lake Christian Aid Committee toward its Christmas Dinner Program. 4 for, carried.

St. George the Martyr Anglican
Church An invitation to the Mayor to lay a wreath at the Remembrance Day ceremony at the cenotaph.

Kid’s Help Phone A thank you for the donation made.

RCMP Notification of a consultation meeting regarding Client
Service Enhancement.

Community Business Development
Corporation A copy of the 2005 - 2006 Atlantic Association of CBDCs Annual Report.

WHSCC The experience rated rate for the Town in 2007 will be $2.33.

Prime Status Report claim for September.

ACCOUNTS PAYABLE

Financial Reports were given to each councillor, including Accounts Payable totaling $ 19,077.56,
Cheque Register to 3805, Cash on Hand $522.23 and Bank Account $4,008.87, ARDAHC account $150,732.64. The Department of Municipal Affairs will pay Newfoundland Municipal Financing $5152.58 directly and the town will record it by an internal cheque and receipt transaction. Councillors reviewed the travel claim from Elizabeth Appleby in respect to training and development which was pre approved by council and for which Municipal Training and Development Corporation provided ‘matched funding’ of $491.60.

Resolution 06-144 Rideout/Alexander.
Resolved that the accounts presented for payment be paid noting that Carlson Consulting Limited will be paid from the ARDAHC funds and ratifying payment to Elizabeth Appleby for travel claim to St. John’s in the amount of $935.44 and travel claim and expenses to Lawrence Morris in the amount of $73.07.
OTHER BUSINESS

There was discussion on the Town increasing its funding commitment on the resource centre by $60,000 an amount which is already included in the cost sharing project with Municipal Affairs which totals $ 250,000.
Councillors will meet with some possible resource people concerning general contracting on the resource centre.

ADJOURNMENT

Resolution 06-145 Rideout/AlexanderResolved that meeting adjourn. 4 for, carried at 11:40 pm.