May 11, 2006 Town Council of the Town of Cormack Minutes of Regular Meeting Present: Mayor Warwick Hewitt Deputy Mayor Anthony Alexander Councillor Melvin Rideout Councillor Calvin Pelley Councilor Bruce Pinksen Also Present: Elizabeth Appleby The meeting was called to order by Mayor Hewitt at 730 PM. Resolution 06-048 Alexander/Rideout Elizabeth Appleby to be designated to record the meeting. See Municipalities Act, 1999, Section 62(3). 5 for, carried. Confirmation of Minutes Resolution 06-049 Alexander/Pelley Minutes for April 13, 2006 meeting are adopted as presented. 5 for, carried. Arising From Minutes It was asked weather the town clerk requested the Fire Department to carry out a full inspection at Eastwood Forest Products Limited for fire safety reasons. Appleby was not previously informed. Also, it was asked whether the first aide course for the Town of Cormack was scheduled. Appleby was not informed previously. Delegations Fire Chief, Cory Spracklin, joined the meeting at 7:55 PM. Reports Administration: Rules of Procedure Rules of Procedure state that all issues to be brought before council should be submitted at least 4 days prior to the date of meeting to the town clerk. Town Clerk Out of Office The Town Clerk, Cynthia Fry, will be out of the office from May 11-19, 2006. Permits and Inspections: Adjustment requested to business tax to Milton Caines Trucking, which will discontinue operation as of June 2, 2006. Resolution 06-050 Alexander/Rideout Milton Caines Trucking business tax 2006 will be adjusted to June 2, 2006. 5 for, carried. The following permit applications were submitted by people in the community: Larry and Donna Lewis To build a shed behind house at 62 Ash Avenue Fred Parsons To build a shed on 49 B Tamarack Drive Mr. Gerry Lush (Granny’s Attic) To move Granny’s Attic to inn on 105 Viking Street John Linfield To build a mink shed at 35 A Birch Avenue Gerard Philpott Renewal of permit #1550 and build a shed on 23 Juniper Avenue Wayne Langdon To place a new roof over the existing building at 69 Viking Trail James Butt To put new siding and new windows on residence Rae Wells To replace two (2) garage doors and siding, to replace deck and extend roof to cover, and general renovations at 84 Tamarack Drive David Oliver To add extension to residence at 202 Veterans Drive. Tom Coombs To do renovations to residence at 159 Veterans Drive Resolution 06-051 Pinksen/Hewitt The above permit applications are approved, with the exception of John Linfeld’s, which is approved subject to referral to the appropriate government departments and agencies. 5 for, carried. Subdivision and Development: Mayor Hewitt and Deputy Mayor Alexander will try to set up meeting with Ed Byrne at the P.C. Luncheon on Friday, May 12, 2006, at the Deer Lake Lions Club to discuss issues concerning logging within the town. Fire Department: Cory Spracklin asked for two (2) $250.00 registration fees to travel to St. John’s for conference and training. Spracklin is going as a Representative for Newfoundland and Labrador Association of Fire Chief’s and Fire Fighters and can offer fellow fire fighters travel, meals and lodging expenses paid. Resolution 06-052 Pinksen/Alexander Town will pay $500.00 registration fee to two fire fighters wishing to go to St. John’s for training/conference. 5 for, carried. Spracklin reported that the Treasurer was looking for reimbursement from 2005 totaling $743.93.Spracklin said Fire Department will buy one bunker suit. He said that Council and Fire Department should work together to come up with a contingency plan for to buy suits. Perhaps the student employment this summer would include painting the fire hall, and use the saved money to buy a bunker suit. The Fire Department asked the town to call Cathy Goudie (MHA) about funding/grants for suits. Cory left at 8:40 PM. Resolution 06-053 Alexander/Pelley A sign will be put on the Fire Department and the 50+ buildings, both as one purchase. 5 for, carried. The Volunteer Fire Department Financial Statement March 2006 The Cormack Volunteer Fire Department receipts totaled $2,208.54, and expenditures totaled $533.74. Recreation: Cormack Recreation Committee Financial Statement 2005 The Cormack Recreation total revenues for 2005 was $4762.42, and the total expenses was $4105.66. The council was pleased with these numbers. Public Works: Clean Up Week A newsletter was sent out to residents announcing collection of yard waste to commence on May 15-26, 2006. Vehicle Wrecks Taking away wreck vehicles within the community for a fee was discussed. A letter to be sent out to all residents announcing the collection of vehicle wrecks, and their environmental impact and laws against the dumping of wrecks was agreed upon. It was decided that if after 90 days vehicle wrecks remain, the Department of Environment will be called in to assist. Resolution 06-054 Alexander/Rideout Vehicle wrecks will be picked up by Ken’s Auto Salvage. Town will subsidize after the second vehicle, and residents will pay $25.00 each for the first two vehicles, and $10.00 each for up to five to be picked up ($100.00 total). Payment to be made up front by resident. 5 for, carried. Tender Specifications Prepared for Plow Truck The Tender Notice for the plow truck has been sent to The Telegram and The Western Star for advertising. Road Repairs Carried Out Road repairs that were carried out two times on May 5 and 15, 2006, on Tamarack Drive. Fill was ordered two times, and approved by the Town Clerk Manager, Cynthia Fry (see Municipalities Act, Section 58). Clerk was not notified of the first instance, until after additional fill had been ordered and delivered. Resoultion 06-055 Pinksen/Alexander Ratify to have work done at Tamarack Drive on May 5 & 15, 2006. 5 for, carried. Putting a ½ load limit on by-roads for specific times of the year was considered, but no action determined. Waste Management A letter from King’s Point concerning the province’s Waste Management Program was read. The council discussed the issue, but no decision has been made. ARDAHC $50,000 advance received from ITRD. Correspondence Commodity Tax Consultants Inc. and Collection Control Services Ltd. tax recovery service agencies were considered, but no decision was made by council to use of their services. Minister Jack Byrne from the Department of Municipal Affairs sent the town a discussion paper titled Humber Valley Regional Plan. A letter from MP Gerry Byrne asks the town to post a petition against the Conservative Government’s election pledge to reverse the 2005 tax cut and increase the lowest personal income tax bracket by 1%. No action was decided by council. Accounts Payable Accounts to be paid was examined by council. At 9:15 PM Alexander volunteered to leave the room while the A & J Variety invoice was discussed due to a conflict in interest - $7.11. Resolution 06-056 Rideout/Pinksen A & J Variety will be paid $7.11 by Town of Cormack. 4 for, carried. Alexander returned to the meeting. The remaining Accounts Payable totaled $19,413.41 minus $7.11, equaling $19,406.30. Resolution 06-057 Pinksen/Rideout Resolves to pay the total of Accounts Payable ($19,406.30). 5 for, carried. The check register since the previous meeting was examined, and everything seemed to be in order. Total cash on hand was $385.15, and total cash in the town account was $86,879.48. Bank reconciliation had not yet been done for the month of April, 2006. Unfinished Business Alexander recommended that the slide left down at the ball field be moved up to the play ground next to the town office. Council agreed that Lawrence be asked to move the slide as proposed. Street Lights The Town Council decided upon where new street lights should be placed. See list below. • One (1) on Juniper Avenue • One (1) at the end of Balsam Avenue • One (1) at the end of Birch Avenue • One (1) at the end of Maple Avenue • One (1) midway down Spruce Avenue • One (1) at the intersection of Pine Avenue Resoultion 06-058 Rideout/Alexander To place six (6) new streetlights at the above listed streets. 5 for, carried. Town Of Cormack Land Land owned by the Town of Cormack above the old school, Aspen Avenue, was considered to be sold. It was discussed whether water wells and sewage would be needed before sale. The extension of road up to these blocks was also discussed. Advertising to be done would be via the Town of Cormack Website and newspapers. No action was decided upon. New Business No new business was brought up. Adjournment Resolution 06-059 Alexander/Pinksen To end the meeting. 5 for, carried. The meeting was Adjourned at 10:30PM.